Printer Cost Savings: Actionable Strategies
Printer Selection & Setup
Choose multifunction devices combining print/copy/scan to reduce device count. Select ENERGY STAR certified models with low-cost-per-page ratings. Enable duplex printing by default.
Consumable Management
Use high-yield cartridges where possible (reduces cost per page 20-30%). Consider cartridge remanufacturing programs. Store toner in cool, dark environments to prevent degradation.
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Proven Ink/Toner Tactics:
- Set printers to economy/draft mode for internal documents
- Implement secure-release printing to reduce abandoned jobs
- Schedule automatic toner orders at contract pricing
Operational Efficiency
Reduce paper costs by 30% through default duplex settings and paper-saving fonts like Garamond or Century Gothic. Consolidate devices to leverage volume-based service contracts.
Maintenance & Monitoring
Perform monthly nozzle checks to prevent clogging. Negotiate maintenance inclusions in service contracts. Use print management software to track departmental usage and identify waste.
Digital Shift Strategies
Implement PDF workflows with electronic signatures. Route documents via cloud storage instead of physical copies. Convert 20% of internal communications to digital formats.
Key Metric: Organizations implementing these measures typically achieve 25-40% reduction in total print expenditures within 12 months.
